As a member of a condominium board of directors in Florida, it is important to understand the requirements set forth in Florida Statute 718 regarding board meetings. Board meetings are an essential aspect of managing a condominium association, and ensuring that they are conducted properly and in compliance with the law is crucial for the success of the association.
The first step in running a board of directors meeting is to provide notice to all members of the board. Florida Statute 718 requires that board meetings be noticed at least 48 hours in advance, and the notice must include the time, date, and location of the meeting. The notice must also include a list of the topics to be discussed at the meeting. It is important to provide notice in compliance with these requirements to ensure that the meeting is legal and valid.
Once the notice has been sent, the next step is to conduct the meeting. The board president or the person designated to preside over the meeting should start by calling the meeting to order and ensuring that a quorum of board members is present. A quorum is typically defined in the association’s bylaws and refers to the minimum number of members that must be present in order to conduct official business.
During the meeting, it is important to follow the agenda that was provided in the notice. The agenda should be specific and detailed, and should include all of the topics that will be discussed during the meeting. The agenda should be followed in the order in which it was presented, and no new topics should be added unless they are urgent and require immediate attention.
During the meeting, board members should be given the opportunity to discuss each topic on the agenda. Each board member should be allowed to express their opinion and ask questions, and the board should work together to come to a decision on each matter. It is important to ensure that each board member has an equal opportunity to speak and that no member dominates the discussion.
After the discussion on each topic is complete, the board should take a formal vote on any decisions that need to be made. Florida Statute 718 requires that all votes taken at board meetings be recorded in the minutes, and the minutes should reflect the vote count and whether the vote was unanimous or not.
Finally, at the end of the meeting, the board should adjourn and schedule the next meeting. It is important to ensure that the next meeting is noticed in compliance with Florida Statute 718, and that the notice includes the time, date, and location of the meeting as well as a list of the topics to be discussed.
In conclusion, running a condominium board of directors meeting in accordance with Florida Statute 718 requires careful planning and attention to detail. By following the notice requirements, adhering to the agenda, allowing for open discussion and equal participation, recording votes in the minutes, and properly adjourning the meeting, the board can ensure that they are conducting legal and effective meetings that are in the best interest of the association and its members.